Managing charitable contributions from large companies

can be a daunting task for non-profits.

On top of having to manage the daily operations of their missions organizations have to:

  • Accept and track contributions and donor restrictions
  • Report back to manage donor relations
  • Report for financial audit purposes
  • Report for regulatory purposes (DSCSA)


Many of these challenges represent a serious logistical challenge when non profit disaster relief or humanitarian aid organizations go about their operations. They must keep track of things like: donation restrictions, gift valuations, donation offers, ASN notifications, and more when dealing charitable contributions.


When managing a supply chain or warehouse inventory as well as where to assign available resources to organizational projects the introduction is a common step.


However, the disaster relief supply chain has some very unique characteristics that make traditional WMS and SCM solutions unsuitable.


For instance disaster relief organizations often face products, services or other non-monetary contributions that come form businesses, other organizations and individuals for use by them during disasters.


These contributions must be values and reported to tax authorities as well as record the restrictions donors might place on the donations. Failure on either counts may lead to a lack of future donations from that source or loss of their tax-exempt status, making the need to track such data essential.



When it comes to software that has built in support for recording and reporting on in-kind donations that come in through your organizations day to day operations HELM has powerful feature that allow:

  • Automatically register gift valuations with financial reports
  • Restriction Assignment
  • Schedule ASN notifications when organizations offer donations
  • Reconcile changes automatically when valuations needs to change


If you’d like to read more about HELMs Gift In Kind donation management and acceptance module, click here.